Dynamic Language Supplier Code of Business Ethics

Dynamic Language Supplier Code of Business Ethics

Dynamic Language Supplier Code of Business Ethics

The Contractors/contracting agencies within the Dynamic Language supply chain agree that they shall comply with the principles of the Dynamic Language Code of Business Ethics. Contracting agencies shall take the necessary steps to flow down the Dynamic Language Code of Business Ethics principles to its subsidiaries and subcontractors involved in the provision of services provided to Dynamic Language.

Anti-Corruption regulations: Contractors/contracting agencies shall comply with all anti-corruption laws and regulations applicable to the performance of their obligations and activities in their relationship with Dynamic Language. Contractors/contracting agencies are expected to put in place a compliance program tailored to the risks of their business and to conduct reasonable due diligence to prevent and detect corruption in all business arrangements, including purchasing contracts, partnerships, joint ventures, offset agreements, and the use of third parties such as agents or consultants.

Antitrust and unfair competition: Contractors/contracting agencies must not enter into formal or informal anti-competitive arrangements that collude, rig bids, limit supply, manipulate or fix prices. They must not exchange current or future pricing information with competitors. Contractors/contracting agencies must not participate in a cartel or any activity that would unlawfully restrain or impact competition.

Bribes and other improper payments: Contractors/contracting agencies must not offer, promise, make, accept or agree to accept any improper payments of money or anything of value to government officials, candidates for public office, or other persons. Contractors/contracting agencies must not offer any illegal payments to, or agree to receive any illegal payments from, any customer, contractor/contracting agency, their agents or representatives.

Child Labor: Contractors/contracting agencies must ensure that child labor is not used in the performance of the services provided to Dynamic Language. Child labor refers to work performed by any person under the minimum legal age for where the work is performed and/or managed. All workers under the age of 18 must be protected from performing work that is hazardous or likely to be hazardous or that may be harmful to their physical or mental health.

Confidential information: Contractors/contracting agencies are expected to ensure that all sensitive, confidential and proprietary information is appropriately protected. In its relationship with Dynamic Language, contractors/contracting agencies must comply with all applicable data privacy laws and regulations. Contractors/contracting agencies must protect the sensitive, confidential and proprietary information of others, including personal data/information, from unauthorized access, destruction, use and disclosure.

Conflicts of interest: Contractors/contracting agencies are expected to avoid all conflicts of interest. Contractors/contracting agencies will provide immediate notification to all affected parties in the event that an actual or potential conflict of interest arises. This includes a conflict between Dynamic Language and personal interests or those of relatives, friends or associates.

Data breach notification: Contractors/contracting agencies agree to notify Dynamic Language promptly and without unreasonable delay upon learning of any actual or suspected misappropriation or unauthorized access to, or disclosure or use of, confidential, personal, or sensitive data collected, processed, hosted, or transmitted by contractor/contracting agency in the provision of services.

Export Control: Contractors/contracting agencies will ensure that their business practices are in compliance with applicable export control laws and regulations including but not limited to US sanctions and embargo laws and regulations.

Fraudulent activities: Contractors/contracting agencies must not seek to gain an advantage of any kind by acting fraudulently, deceiving people, making false claims, or allowing anyone else representing them to do so. This includes all fraudulent activity including but not limited to the stealing and any kind of theft of property or information.

Gifts: No cash gifts or cash equivalents should be offered or accepted. Contractors/contracting agencies must not use the exchange of business favors or gifts to gain an unfair advantage. They must also ensure that the offering or receipt of the gift is permitted by applicable laws and that these exchanges do not violate the rules of the organization.

Harassment: Contractors/contracting agencies are expected to ensure, where applicable, that their workers are afforded a workplace environment that is free from physical, psychological and verbal harassment or intimidation.

Information security and privacy: Contractors/contracting agencies agree to protect the confidentiality, integrity, and availability of sensitive information and, where applicable, throughout their supply chain. This includes the protection of non-public information, including customer data, personal data, and health data of third parties. Contractors/contracting agencies shall implement physical and electronic security procedures, including mitigating risk to information systems by implementing appropriate cyber security programs, including but not limited to annual Security Awareness training.  

Dynamic Language can provide Information Security and Privacy best practices and self-guided training to contractors/contracting agencies that do not have their own Information Security and Privacy Management Systems.    

Insider trading: Contractors/contracting agencies and their staff must not use any material or non-publicly disclosed information obtained in the course of their business relationship with Dynamic Language as the basis for trading or for enabling others to trade in the stock or securities of any company.

Intellectual property: Contractors/contracting agencies must comply with all the applicable laws governing intellectual property rights assertions, including protection against disclosure and the terms of use of the intellectual property.

Modern slavery and human trafficking: Contractors/contracting agencies must prevent any involvement in all forms of modern slavery, including bonded, forced or indentured labor, prison labor or human trafficking.

Payment practices: Contractors/contracting agencies are expected to be fair in their payment practices and pay undisputed and valid invoices on time in accordance with agreed contractual payment terms and applicable laws.

Tax Payments: Contractors/contracting agencies must ensure they comply with all applicable tax laws and regulations in the countries where they operate and be open and transparent with the tax authorities. Under no circumstances should contractors/contracting agencies engage in deliberate illegal tax evasion or facilitate such evasion on behalf of others.

Wages: Contractors/contracting agencies must pay workers at least the minimum compensation required by local law and provide all benefits that are legally mandated. Contractors/contracting agencies must respect the right of workers to terminate their employment agreement after reasonable notice and to receive all owed salary.

Working hours: Contractors/contracting agencies are expected to operate in consideration of local laws and regulations regulating working hours, resting hours, maximum consecutive days of work, and annual leave. Hours worked beyond the normal work week shall be voluntary, and contractors/contracting agencies must provide a rest period of at least 24 consecutive hours in every seven-day period to all their workers.